More ‘Zen’ in my productivity

Lately I have been slowly moving away from GTD towards something else, a more simplistic and ‘zen’-approach if you like.

The GTD Weekly Review was taking me more and more time to perform.
Why? Because I had just so much input for it. Especially my input for the Someday/Maybe-list got so overwhelming that I could not cope with the information stream anymore.
I was feeling like I was locked up in a tredmill going nowhere and I found out I had become an information-addict! Scared to miss out on the latest and the loudest, in fear of making the wrong choices of where to put my focus on.

What were my solutions to this feeling of impending doom?

Information Bankrupcy

I declared an information-bankrupcy by rigorously cutting back on my information sources:

  •  I am done capturing every nice shop or brand I want to check out on the web and putting them all in my Someday/Maybe-list for follow-up. I’m ashamed to say had become a slave to my ‘wants‘, a slave even to commercialism. I was reacting, not creating…
  •  I pruned my facebook and twitter contacts and declared total rss-reader bankrupcy.
  • I have been (re)reading Leo Babauta‘s books. ‘the Power of Less‘, ‘Focus‘ and I will also have a look into ‘Un-procrastinate‘. His views on living life mindfully, simply and fulfilling have greatly inspired me! Check his websites: Zenhabits and Power of less.

The Power of Less

I use Leo’s approach by working on 1-3 important things each day and simply list them each evening.
This keeps my head clear, my goals realistic and my focus strong. Leo Babauta is even moving to a goalless day at the moment. I know that life is so quicksilvery and fragile, I can make all the plans I want, but when I go with the flow and am flexible, yet not procrastinating, things get done in a far more easygoing, fluid way. Rigidity and complexity can frustrate things unnecessarily. ‘Life is what happens while you’re busy making other plans’… (cliche but true).

Waiting For list

I keep using the ‘Waiting For’-list. It’s still an awesome GTD tool.
I write the date and the person or organization who owes me: money, a reply, goods, a call or whatever and I occasionally look at the list. Voila, easy does it.

Evernote

For Someday/Maybe stuff I use Evernote.
This is very convenient for me. My favorite things to clip off of internet are: quotes and nice pictures for moodboards or blog entries. Also I can easily clip info from different pages into evernote and compare for a quick but informed purchase decision. I don’t like to spend too much time on comparing stuff, but I also want to make a good (not perfect) choice. Just like the bike I bought recently.

Nothing beats pen and paper

For my daily lists I use good ol’ pen and paper (I have to admit that I even got rid of Nozbe, which I really liked at first and which I still think is a really good tool for GTD’ers, but too complex for my liking).
I am a stationary lover (not to say addict…) and I just love the tactile sensation of a Moleskine notepad with  my favorite pen: the Uniball Eye.

Simplifying things is making me feel reborn and renewed! More about simplicity, mindfulness and productivity in my coming blog-entries.

Tool #1 for simplifying my life:
I use a writing tool with the dodgy name of ‘Darkroom‘ (for Windows), which allows me to have a totally black screen with green writing without formatting for a focused and simple writing experience.
I highly recommend it.
For Mac-users there’s WriteRoom

If you like you can leave a comment below or find me on Twitter.

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4 thoughts on “More ‘Zen’ in my productivity

  1. Ester: it has been a while… Great post – I am right there in the same place you are. I finally realized GTD was making me miserable.

    1. hi David,

      Can you tell me why GTD made you miserable? was it the same stuff I wrote about or also other issues? Thanks for leaving me a comment!

      Ester

  2. Hi Ester,
    Did not know you can write like this – you go girl. Lots I do not know about you hey!! I am also busy making a word press blog for my photography but find it very intricate and difficult – can you help out? YOu keep this up – it sounds good. I live life day by day as life is so short and plans disappoint you if you cannot live up to it. I like to say I LIVE my life and LOVE my life. My photography is also something I enjoy immensely, so like they say ” if you do something you love for a living, you do not have to work a day in your life” so true!!
    Take Care
    FREDA

    1. dear freda

      thanks for your comment!!!
      I am so happy for you that you also have something you love doing just like I love writing.
      I love this quote of yours: “I live life day by day as life is so short and plans disappoint you if you cannot live up to it. I like to say I LIVE my life and LOVE my life.”

      if you have any wordpress questions just email me or send me a fb message.

      love,

      Ester

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