More ‘Zen’ in my productivity

Lately I have been slowly moving away from GTD towards something else, a more simplistic and ‘zen’-approach if you like.

The GTD Weekly Review was taking me more and more time to perform.
Why? Because I had just so much input for it. Especially my input for the Someday/Maybe-list got so overwhelming that I could not cope with the information stream anymore.
I was feeling like I was locked up in a tredmill going nowhere and I found out I had become an information-addict! Scared to miss out on the latest and the loudest, in fear of making the wrong choices of where to put my focus on.

What were my solutions to this feeling of impending doom?

Information Bankrupcy

I declared an information-bankrupcy by rigorously cutting back on my information sources:

  •  I am done capturing every nice shop or brand I want to check out on the web and putting them all in my Someday/Maybe-list for follow-up. I’m ashamed to say had become a slave to my ‘wants‘, a slave even to commercialism. I was reacting, not creating…
  •  I pruned my facebook and twitter contacts and declared total rss-reader bankrupcy.
  • I have been (re)reading Leo Babauta‘s books. ‘the Power of Less‘, ‘Focus‘ and I will also have a look into ‘Un-procrastinate‘. His views on living life mindfully, simply and fulfilling have greatly inspired me! Check his websites: Zenhabits and Power of less.

The Power of Less

I use Leo’s approach by working on 1-3 important things each day and simply list them each evening.
This keeps my head clear, my goals realistic and my focus strong. Leo Babauta is even moving to a goalless day at the moment. I know that life is so quicksilvery and fragile, I can make all the plans I want, but when I go with the flow and am flexible, yet not procrastinating, things get done in a far more easygoing, fluid way. Rigidity and complexity can frustrate things unnecessarily. ‘Life is what happens while you’re busy making other plans’… (cliche but true).

Waiting For list

I keep using the ‘Waiting For’-list. It’s still an awesome GTD tool.
I write the date and the person or organization who owes me: money, a reply, goods, a call or whatever and I occasionally look at the list. Voila, easy does it.

Evernote

For Someday/Maybe stuff I use Evernote.
This is very convenient for me. My favorite things to clip off of internet are: quotes and nice pictures for moodboards or blog entries. Also I can easily clip info from different pages into evernote and compare for a quick but informed purchase decision. I don’t like to spend too much time on comparing stuff, but I also want to make a good (not perfect) choice. Just like the bike I bought recently.

Nothing beats pen and paper

For my daily lists I use good ol’ pen and paper (I have to admit that I even got rid of Nozbe, which I really liked at first and which I still think is a really good tool for GTD’ers, but too complex for my liking).
I am a stationary lover (not to say addict…) and I just love the tactile sensation of a Moleskine notepad with  my favorite pen: the Uniball Eye.

Simplifying things is making me feel reborn and renewed! More about simplicity, mindfulness and productivity in my coming blog-entries.

Tool #1 for simplifying my life:
I use a writing tool with the dodgy name of ‘Darkroom‘ (for Windows), which allows me to have a totally black screen with green writing without formatting for a focused and simple writing experience.
I highly recommend it.
For Mac-users there’s WriteRoom

If you like you can leave a comment below or find me on Twitter.

Declutter your input!

http://www.puur-puravida.nl

All year I have been carrying my ubiquitous capturing tool: my paper notepad everywhere, becoming a ‘Capture‘-ing blackbelt. But something kept nagging at me….

Eventually I noticed my Weekly Review consisted of a lot of Someday Maybe’s related to consumerist wants on the one hand and quotes for blogging on the other, which I was dutifully entering into Evernote and Nozbe. At some point I started losing sight of the bigger picture and didn’t have time to actually complete my Review.

My friends Tara Rodden Robinson and Augusto Pinaud suggested in my fun interview with them on @Context (episode 16) that I could buy an Iphone to make data entering easier. We even joked I would blame them if I eventually couldn’t resist buying one 🙂

…….Bigger – faster – harder – stronger!!!!!!!! was ringing in my ears….my head was spinning..it had to stop!…….

“She said run, but I’m not running no I’m not running.
Let ’em come, let ’em come but I’m not running, no, I ain’t running no more.
No more!” Children 18:3 (@Youtube)……..

It turned out I didn’t need a more sophisticated capturing tool but an other view on what was actually worth capturing at all.
These were Fr. Roderick’s epiphanic words from the Health and Holiness Bootcamp-podcast episode 33 for me:

What is decluttering your life? Getting rid of anything you have in abundance, living a life detached from stuff. Because that can be hampering to living a happier and holier life. I mean, getting to inbox zero is amazing but I wouldn’t trade it in for more important things like family, workout, prayer(…)
Decluttering is also letting go of the desire to be always up to date with everything that happens, constantly mastering the stream of communication, keeping tabs on all that I have.”

I listened to his words, sitting on the side of a canal in Amsterdam, dangling my feet and smelling the Summer air, my eyes unfocusing on the water.
Then and there I decided to slow down and change my ubiquitous capturing to not writing down every detail, every shop I want to visit, every restaurant to remember, every thing I want to have and buy buy buy, but instead go for the quotes and ideas that come up in my creative mind and not to obsess over collecting everything like a teenager keeping pictures of her favorite boyband.

So there it is! Now I am very relieved! But it’s only the first step. I want to set my mind on:

“whatever is true, whatever is noble, whatever is right, whatever is pure, whatever is lovely, whatever is admirable—anything excellent or praiseworthy” (Phillipians 4:8-10)

“Let ’em come, let ’em come but I’m not running, no, I ain’t running no more.”

I’d love to hear your thoughts on this.
Please leave a comment below or tweet me @E5ter